Starting January 1, 2025, every new entrepreneur registering a business in CEIDG or KRS will be required to have an e-Delivery address. This is part of the implementation of the National Electronic Delivery System, aimed at improving communication with public authorities and gradually eliminating traditional paper correspondence.

This change is part of a broader digital transformation of public administration, intended to make business operations easier, enhance the security of document exchanges, and accelerate administrative procedures.

What Are E-Deliveries?

E-Deliveries provide a secure digital mailbox for sending and receiving official correspondence electronically. This means entrepreneurs will no longer need to physically collect registered letters from government offices. All official documents and notifications will be sent directly to their secure e-Delivery account, with automatic email notifications about new messages.

Benefits of E-Deliveries

✔️ Security – Messages are transmitted via encrypted channels, ensuring full data confidentiality.
✔️ Convenience – Entrepreneurs can receive official correspondence from anywhere, eliminating the need for in-person visits.
✔️ Guaranteed Delivery – Electronic delivery confirmation (with legal validity) prevents the risk of lost mail.
✔️ Time Savings – No need to wait for a postman or stand in line at the post office.
✔️ Permanent Address – Once assigned, an e-Delivery address remains unchanged, even if a business relocates.

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Who Will Be Affected by the E-Delivery Requirement?

The system will be rolled out gradually, with different groups of businesses required to comply according to the following schedule:

✅ From January 1, 2025 – Registration is mandatory for all newly established businesses and companies listed in CEIDG and KRS. This includes sole proprietorships and commercial law companies.

✅ From April 1, 2025 – All non-public entities registered in KRS (e.g., commercial law companies, associations, and foundations), even if they were established before January 1, 2025, must enroll in the e-Delivery system.

✅ From June 30, 2025 – Any changes to CEIDG records will require providing an e-Delivery address.

✅ From October 1, 2026 – The requirement will apply to all businesses registered in CEIDG, regardless of when they started operations. This means that every entrepreneur in Poland will be required to have an e-Delivery account.

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How to Set Up an E-Delivery Account?

The Ministry of Digital Affairs encourages entrepreneurs to set up their e-Delivery accounts early to avoid difficulties adapting to the new regulations. The registration process is simple and fully online.

To register for e-Deliveries, follow these steps:

1️⃣ Visit the official website of the Ministry of Digital Affairs.
2️⃣ Log in using a trusted profile, electronic ID, or qualified signature.
3️⃣ Fill out the registration form, providing business details and designating a responsible person for e-Deliveries.
4️⃣ Wait for account activation – once activated, you can start using digital communication with public offices.

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Will E-Deliveries Replace Traditional Mail?

Initially, e-Deliveries will coexist with traditional mail services. However, the goal is to fully digitize communication between public administration and businesses. As a result, official documents that were previously sent via registered mail will eventually be delivered exclusively in electronic form.

The Ministry of Digital Affairs assures that the e-Delivery system will be fully secure and compliant with data protection regulations (GDPR).

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Summary – What You Need to Know About E-Deliveries

✔️ From January 1, 2025 – Newly registered businesses must have an e-Delivery address.
✔️ From April 1, 2025 – E-Deliveries will also apply to previously established companies and other non-public entities.
✔️ From June 30, 2025 – Any CEIDG record update will require an e-Delivery address.
✔️ From October 1, 2026 – All entrepreneurs in CEIDG must have an e-Delivery account.
✔️ Registration and use of the system are free, and the e-Delivery mailbox offers convenience, security, and time savings.

Entrepreneurs who want to avoid administrative issues should familiarize themselves with the new regulations and register their e-Delivery account as soon as possible. This will allow them to immediately benefit from secure and efficient electronic communication with public offices.

🔗 For more information and step-by-step registration instructions, visit the official website of the Ministry of Digital Affairs!